One more visual adjustment: Find your newly created “VIP” label in Gmail’s left-of-screen menu, click the three-dot icon beside it, and select an eye-catching color from the set of options that appears. These options will make sure emails with your “VIP” label are always treated appropriately when they arrive. Use the “or” command to group multiple terms together within a single field, but create a new filter for each additional field you need.Īfter you’ve clicked the “Create filter” button, select “Apply the label,” then click “Choose label” followed by “New label.” Type “VIP” into the label name field and click the blue “Create button.” Back in the main filter setup window, click the options to have Gmail star any included messages as they arrive and to sort them into your “Primary” inbox tab, too, provided you’re using Gmail’s default tabbed interface. You can group multiple terms together within the same field using the “or” command-having something like or in the “From” field, for instance, or “new appointment” or “urgent request” in the “Subject” field-but you’ll need to create a separate filter for each additional field you want to include. With your personal parameters in mind, click the downward-facing arrow in the search box at the top of the Gmail website and create a new filter for each relevant field. The messages might need to come from specific high-priority senders or domain names they might need to be addressed to a specific address that you designate for timely missives (maybe using this handy trick) or they might need to contain a specific word or phrase in their subject line that lets you know they’re time-sensitive.
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Here’s how to set up labels to do it better: First, you’ll want to create a Gmail filter that automatically applies a “VIP” label to any incoming emails that meet certain criteria-those factors we were talking about a second ago that consistently set your important emails apart. It tends to result in far too many unnecessary notifications, for one, and its marking method creates a lot of clutter you’re bound to ignore over time.
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It’s a significant upgrade from Gmail’s built-in system for identifying important messages and treating them accordingly-because frankly, that system isn’t very effective. Once you figure out those answers, you can use Gmail labels to eliminate unnecessary interruptions from your inbox while simultaneously making it easier to notice the messages that matter. How could your inbox better serve you? What types of messages do you need to stand out? What sets your truly important emails apart from the rest? The first step to stepping up your Gmail labels game is to think about what exactly you’d like to accomplish.
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